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Delegation Adult Advisor

Delegation Adult Advisors are valuable participants in National 4-H Conference and Youth-Adult Partnerships are essential to a successful conference. 

2013 National 4-H Conference Handbook

View the 2013 Chaperone Webinar 

Overnight Chaperone Training from eXtension

Preparing the 4-H Message for Capitol Hill Visits PowerPoint and Handout - Christopher Anderson - Maryland 4-H Youth Development Specialist

Requirements

Delegation Adult Advisors must be at least 25 years old or Extension Staff professionals.  Adult volunteers should be selected by their respective land-grant institution 4-H Program Office and meet their 4-H program's chaperoning requirements.  Starting in 2012, all chaperones are required to go through a short online chaperone training, and are encouraged to participate in a pre-conference webinar.

Responsibilities

Delegation Adult Advisors assume a myriad of responsibilities in conjunction with National 4-H Conference. Some of them include:

In general:

  • Ensure the health and safety of their state delegates, as well as all youth delegates.
  • Be informed about any delegates' special needs and communicate special needs as appropriate.
  • Serve as the "adult voice" and provide guidance to all youth delegates at all times.

Before the Conference:

  • Be familiar with the Conference Handbook.
  • Complete the chaperone online training and participate in the pre-conference webinar.
  • Assist delegates with conference pre-work which will include preparing for round table topics and Capitol Hill Day visits.
  • Review the delegate and conference program/schedule with delegates.
  • Assist with coordinating delegates' travel to and from National 4-H Conference.

During Conference:

  • Attend all conference events as a full-time conference delegate, including special events
  • Manage registration and check-in/check-out for their delegation.
  • Participate in the Adult Advisor orientation.  Adult Advisor workshops are optional, but encouraged.
  • Check (or designate a youth delegate to check) delegation mailboxes in the Conference Office each day.
  • Facilitate meetings with their delegations during designated time, including reviewing the next day’s program, talking about work done in delegates round tables, and planning for application of skills learned when youth have returned home.
  • Escort delegates to appropriate bus/transportation loading areas and follow procedures for boarding delegations, as necessary.
  • Report emergencies to Conference staff as needed.
  • Enforce the dress code.
  • Address Code of Conduct violations and are prepared to send delegates home early if necessary.
  • If ill, arrange for another delegation adult advisor to supervise your youth delegates and report this to Conference staff.
  • Escort delegates during “Day on the Town” in Washington D.C.  Download the "Day on the Town" Walking Tour Guide 

If you have questions contact National 4-H Conference at 202-720-6962 or email natl4hconf@nifa.usda.gov.